Privacy Policy
Calibrion (operated by StemNLP GmbH, Berlin, Germany) is committed to protecting your personal data and handling it transparently in accordance with the General Data Protection Regulation (GDPR).
1. Data We Collect
We may collect the following categories of personal data when you use our website:
Contact details (name, email address, and any information you provide in free-text fields) when you use our contact form.
Booking details (such as name, email, and time preferences) when you schedule an appointment through our booking tool.
Technical information such as IP address, browser type, operating system, and referring pages collected automatically by our hosting provider for security and functionality.
Cookies and analytics (if enabled) to help us understand how visitors use our site.
2. Purposes of Processing
We process personal data for the following purposes:
Responding to inquiries sent via our contact form.
Managing and confirming appointments.
Ensuring the proper technical functioning, security, and optimization of our website.
Fulfilling legal obligations under applicable law.
3. Legal Basis
The legal bases for processing your data are:
Article 6(1)(a) GDPR (Consent): when you voluntarily submit your details through our forms.
Article 6(1)(f) GDPR (Legitimate Interest): ensuring proper operation of our website and responding to your inquiry.
Article 6(1)(c) GDPR (Legal Obligation): when we are required to retain certain data for compliance purposes.
4. Data Recipients and Transfers
Your personal data may be shared with trusted third-party service providers, including:
Our hosting and email provider.
Our booking/calendar tool provider.
These providers act as data processors under GDPR and process data only on our behalf. We do not sell or share your data with third parties for marketing purposes.
If data is transferred outside the EU/EEA, appropriate safeguards (such as EU Standard Contractual Clauses) will be applied.
5. Data Retention
We retain your data only as long as necessary for the stated purposes, unless legal retention obligations require longer storage. Typically, inquiry data is deleted once communication is complete; booking data is kept until the appointment has been fulfilled.
6. Your Rights under GDPR
You have the following rights with respect to your personal data:
Right of access (Art. 15 GDPR).
Right to rectification (Art. 16 GDPR).
Right to erasure (Art. 17 GDPR).
Right to restriction of processing (Art. 18 GDPR).
Right to data portability (Art. 20 GDPR).
Right to object to processing (Art. 21 GDPR).
Right to withdraw consent at any time (Art. 7(3) GDPR).
To exercise your rights, please contact us at: info@calibrion.ai
7. Children’s Privacy
Our website is not intended for individuals under the age of 18, and we do not knowingly collect data from children.
8. Security
We use appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.
9. Changes to this Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page.